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“University of Texas at Dallas” Company Details
| Company Name | University of Texas at Dallas |
| Rating | 4.3 / 5.0 |
| Job Type | Full-time |
| Job Position | Remote Position |
Administrative Assistant II Job Overview
After the probationary period, this role may be eligible for a hybrid (partly remote -once weekly/partly in-office) work schedule, subject to business need and…
What to do in University of Texas at Dallas company Job
Job Summary
Provides support and oversight of internal controls for the office of Intercultural Programs administrative responsibilities including financial, administrative, human resources, travel, records retention, and university compliance duties.
Minimum Education and Experience
Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience
Bachelor’s degree and five years of experience in an administrative role in Higher Education. Intermediate experience using Microsoft Office Suite and PeopleSoft including Human Resources, Financials and Time Reporting
Essential Duties and Responsibilities
Financial: Assist with budgets, account reconciliation, fee assessment monitoring, expense tracking for programs, events, travel, memberships/conferences, and purchases.
Administrative: Monitors inventories of supplies for office administration and process purchases accordingly. Assist in processing all events and internal receipts for approval ensuring appropriate internal controls are met in the execution of all departmental administrative duties. Coordinates travel authorizations, travel packets, travel vouchers/reimbursements, travel expense tracking, Audits, etc.
Program and events support: Provides support for room reservations for ICP events, copy center requests for brochures and flyers, facilities management work orders, catering orders, communication with vendors for event rentals, buses, gather quotes and arrange payments, set up/check-in support for large events, arrange parking permits for guests. Assists in collecting Release and Indemnification Agreement and Medical Information and Release forms.
Human Resources: Assists in the hiring process for staff and student worker positions, onboarding, and access requests for all new staff. Coordinates checkout process for ICP staff leaving.
Welcome desk: Provides customer service for the reception desk.
Records Retention & University Compliance: Establishes and executes a plan for records retention, work with ICP staff to ensure records are kept/destroyed appropriately.
Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information
Remote Notice:
After the probationary period, this role may be eligible for a hybrid (partly remote -once weekly/partly in-office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
After the probationary period, this role may be eligible for a hybrid (partly remote -once weekly/partly in-office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
- Competitive Salary
- Tuition Benefits
- Internal Training
- BCBS PPO Medical insurance – 100% paid for full-time employees
- PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
- Vision Insurance
- Long and short-term disability
- TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
- Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
- Dental/Vision/AD&D
- Paid time off
- Paid Holidays
- Paid Winter Break
- Fertility Benefits
Remote Work Options – approved by department
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary
Application and resume review will begin once posting has been open for 5 business day.
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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