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“Northern VA Community College” Company Details
| Company Name | Northern VA Community College |
| Rating | 2.8 / 5.0 |
| Job Type | Full-time |
| Job Position | Remote Position |
Administrative Assistant Job Overview
Role Title Admin and Office Spec III.
Full Time or Part Time Full Time.
What to do in Northern VA Community College company Job
Posting Summary
Working Title
Administrative Assistant
Role Title
Admin and Office Spec III
Role Code
19013-FP
FLSA
Nonexempt
Pay Band
03
Position Number
28000528
Agency
Northern VA Community College
Division
NV280-Provost Alexandria
Work Location
Alexandria – 510
Hiring Range
$55,000-$65,000
Emergency/Essential Personnel
No
EEO Category
E-Paraprofessional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday through Friday 8:30am – 5:00pm. Occasional evenings and weekends to support special events.
Sensitive Position
No
Job Description
The Administrative Assistant reports to the MSTB Dean.
This position provides various administrative, operational, financial, technical, programmatic and customer service support and assistance for MSTB.
Duties & Tasks:
- Manages phone calls and correspondence (email, letters, and packages). Maintain office equipment.
- May assist with the operational flow of the MSTB division office and leadership calendars.
- Greet and direct as needed all internal/external visitors and callers with courtesy while providing accurate and timely information. Assessing customer needs and handling complaints with professionalism. Referring complaints to appropriate parties when necessary.
- Provides assistance and support to faculty, staff, students and on occasion, externally with members of the community, alumni, and other professionals.
- Accurately creates and maintains records and databases.
- Utilizes regularly available College and State systems to accomplish assigned tasks, goals and objectives for the MSTB division.
- Produces ad hoc reports to respond to specific requests related to the MSTB division, special campus projects and initiatives.
- May be responsible for the completion of Human Resources and/or Student related actions.
- Prioritize workload to ensure timely completion of projects and requested reports to ensure smooth and efficient operation of the MSTB division.
- May perform or be responsible for inventory, procurement, purchasing and budgetary actions that support the MSTB division.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA’s/Required Qualifications
KSA:
- Knowledge of general business and office functions, practices, equipment, systems, and procedures.
- Knowledge of college programs, policies and procedures and the ability to interpret and explain them.
- Ability to exhibit discretion and diplomacy while maintaining information security and confidentiality regarding sensitive information.
- Strong problem solving, project management, analytical, critical thinking, and computer skills.
- Strong interpersonal skills used in daily interactions with a diverse population of internal and external individuals.
- Ability to work in an administrative/fast-paced environment that requires organization, precision, and accuracy.
- Ability to analyze data, prepare professional reports/summaries, preserve data integrity, and focus on attention to detail.
- Ability to be self-motivated and exercise independent judgment, with minimal or no supervision.
- Ability to work under pressure and meet deadlines.
- Able to work flexible work schedules.
Required (Minimum) Qualifications:
- Administrative and customer services (in-person, email, and telephone) experience.
- Experience working with confidential documents.
- Office experience working in an educational environment.
- Experience with verbal and written (emails, letters, memos, etc.) professional communications.
- Experience with the creation and/or maintenance of file and database management.
- Experience providing customer service in a high-volume environment and responding to a variety of inquiries from diverse populations.
- Experience producing clear spreadsheets that express financial information.
- Experience tracking budget changes and updates.
- Front office management experience and utilizing the Internet, Microsoft Office Suite, Chrome River, Adobe, People Soft, Administrative Information System (AIS), Student Information System (SIS), EVA Purchasing Software, Financial Information System (FIS), Image Now HR system and Canvas or equivalent.
Additional Considerations
Additional Considerations:
- Experience working in administrative or operations support at a community college setting or in higher education.
- Experience interpreting and applying NOVA college policies to help students with course and college questions.
- Experience with procurement and purchasing, including State purchasing (eVA) policies.
Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
None
Posting Detail Information
Posting Number
CLS_3232P
Recruitment Type
Agency Employee Only – E
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
08/16/2024
Job Close Date
08/20/2024
Open Until Filled
No
Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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