Administrative Assistant – Part-time Job 2024 Part Time

SMG is a nationally recognized professional service organization that provides workplace safety consulting, training, staffing, program planning, and implementation. We offer a comprehensive benefits package including Medical, Dental, Vision, Flexible Spending, 401k with employer matching, paid holidays, Life and Disability Insurance, and additional supplemental products.

SMG seeks a Part-time Administrative Assistant – in Illinois. Remote Role.

The key function of the Administrative Assistant is to provide mostly remote work as an administrative assistant / support for the IPRF team.

Overview of Job Responsibilities

• Member File Management – Ensures that Member related files are updated and accurate.
• Data entry from handwritten forms.
• Design PowerPoint presentations from material provided from Loss Control.
• Organizes and facilitates webinars.
• Responds to emails and other digital queries and correspondence.
• Develops monthly risk reminders and newsletters.
• Inputs and updates information in databases and spreadsheets.
• Proofreads documents, as requested.
• Prepares meeting agendas and takes meeting minutes.
• Prepares training certificates and/or cards; reprints certificates upon request.
• Manages training class registrations – notifies advisors, reserves space.
• Prepares training materials for all classes.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Presents a positive and professional image for the organization.

Time requirements: Flexible schedule- 20/25 hours per week. Mostly mornings 4 to 5 hours each work day.

Requirements:

• Education and/or Experience: One to two years related experience and/or training; or equivalent combination of education and experience.
• Proven experience as an office administrator, office assistant or relevant role.
• Outstanding communication, (written and verbal), and interpersonal skills.
• Excellent organizational and leadership skills.
• Familiarity with office and data management procedures.
• Excellent knowledge of MS Office Suite and SharePoint.
• Physical Demands of the job may include: Remaining in a stationary position for a prolonged period of time; stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.

Join an elite group of Safety Professionals! SMG provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.