Office Assistant 2 – (NY HELPS) – Vacancy ID#167537 Job 2024 Full Time

The minimum qualifications required for this vacancy. Minimum Qualifications NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS: One year of clerical experience.COMPETITIVE MINIMUM QUALIFICATIONS: Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-07 or higher and otherwise eligible for transfer under Civil Service Law.55 B/C Appointment: Individuals certified eligible for the 55 B/C program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Office Assistant 2 duties in Office of Planning, Development & Community Infrastructure will include but are not limited to the following: • Provide reception for OPDCI (Office of Planning, Development & Community Infrastructure) and answer main phone line.• Process and distribute incoming mail and emails.• Maintain office schedule, office calendar and HR calendars for OPDCI.• Prepare, review, and edit documents using Excel, Word, and Power-Point.• Prepare, process and/or track office related forms such as Doc Prep Guides, printing and duplication requests, telecommuting applications, and performance evaluations.• Submit ITS tickets and help requests on behalf of new and current staff.• Prepare travel reimbursement requests for staff and submit through SFS (Statewide Financial System)• Prepare and/or review purchase requests and submit through SFS.• Prepare weekly supply orders for Albany and satellite offices.• Provide clerical support to the Consistency and Contract Units as needed.• Assist with activities related to the BOA (Brownfield Opportunity Areas) conformance and designation, LWRP (Local Waterfront Revitalization Program) 60-day review and approval process, and LWRP section processing.• Assist with recruitment and onboarding activities for OPDCI.• Various duties associated with office upkeep and maintenance.• Clerical and/or administrative support to OPDCI and special projects, as needed.

Additional comments regarding the vacancy. Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

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