People & Culture Support Specialist Job 2024 Part Time

The People & Culture Support Specialist is responsible for providing comprehensive HR administrative support to the People & Culture team in support of our biggest asset here at PRO-spectus – our people. This role involves handling various People & Culture (P&C) tasks such as ownership and maintenance of employee records, reporting initiatives, employee correspondence in support of onboarding, off boarding, scheduling of candidate interviews for Hiring Managers, benefit administration, leave administration, and more.

Core Duties/Responsibilities:

People & Culture Administrative Support

• Own maintain, and update employee records in ADP.
• Prepare and process People & Culture documentation, including employment agreements, onboarding materials, FMLA/LOA correspondence, and offboarding paperwork.
• Manage review, assignment, and correspondence of the HR-email box.
• Under the direction of P&C leadership, create, distribute, and file internal employee correspondence regarding employee changes and employee communications.
• In coordination with and support of Talent Acquisition, schedule Hiring Manager Interviews through Outlook calendar scheduling.

Compliance, Record-Keeping, and Reporting:

• Ensure P&C practices comply with federal, state, and local regulations.
• Maintain accurate and confidential P&C records and files.
• Assist in the administration of employee benefits and Leave programs and respond to benefits/leave-related inquiries.
• Generate and distribute various people-related data reports to key stakeholders through ADP.

Onboarding & Offboarding

Under the direction of P&C leadership:

• Create employment agreements and new hire documents for new hires (all digital).
• Administratively support the end-to-end onboarding process for new employees, including scheduling of orientation and new hire training coordination.
• Administratively support the end-to-end offboarding process, including

General People & Culture Support

• Assist with the implementation of P&C initiatives and projects.
• Provide administrative support through ADP for performance management processes, including performance reviews and goal setting.
• Participate in P&C team meetings and contribute to P&C strategy discussions.
• Serves as the backup to Finance for Payroll processing through ADP.
• Additional Responsibilities as assigned.

Skills / Requirements

• Proficient knowledge of HR laws and regulations.
• Excellent organizational and time management skills.
• Excellent communications skills: Written, verbal, presentation.
• Attention to detail and a high level of accuracy
• Strong project management skills.
• Strong interpersonal and relationship building skills.
• Problem-solving and conflict resolution abilities.
• Ability to handle sensitive and confidential information with discretion
• Full experience with ADP Workforce Now software, inclusive of payroll processing is preferred

Education, Certifications and Experience:

• Bachelor’s degree in human resources, Business Administration, or a related field (preferred).
• Minimum of 3 years of experience in an HR support role or similar administrative position.
• Strong understanding of HR principles, practices, and procedures
• HR Specialty certification preferred (SHRM, HRCI, etc.)

Physical Requirements:

• As a remote-forward organization, this position operates in a professional office environment and teleworking from the employee’s home address listed in their employment file.
• Prolonged periods of sitting at a desk and working on a computer
• Keyboarding
• Speaking
• Must be able to lift up to 15 pounds at times
• Flexibility of working hours to support activities across EST to PST zones
• Minimal travel may be required

Our PRO-spectus Culture Philosophy

At PRO-spectus we have created a culture that is supportive, dedicated, and teamwork driven. We celebrate each other’s joys in personal life and professional accomplishments, promoting meaningful relationships and friendships.

Our employees bring strength of mind and spirit to make the extraordinary happen every day. With humility and compassion at our core, PRO-spectus is proud of our relentless focus towards the higher purpose of improving the lives of patients we support.

We recognize it takes a lot of people working together with a common goal to make spectacular happen, and we never forget that at the heart of our company are the people who make it work.

PRO-spectus is an Equal Opportunity / Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, protected veteran status, marital status or other protected status under federal, state or local laws.